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Office Assistant, Guernsey

2022-06-06 18:23:052022-07-05 Personnel Appointments
Job Type Permanent
Area Guernsey, United Kingdom Guernsey United Kingdom
Sector Admin/Secretarial
Start Date ASAP
Job Ref XS210415
Job Views 61
Our client is an award-winning law firm is seeking to recruit an Office Assistant, Guernsey. This is a full time role.

Overall purpose of the role:

To provide administrative and secretarial support primarily across the whole office that will entail working side by side with fee earners to carry out and assist with all their administrative tasks and supporting them to efficiently deliver their legal fee earning work.

Key responsibilities will include;

•Providing a full range of secretarial and administration services to fee earners.
•Producing, amending, and scanning documentation and correspondence.
•Answering all phones in the department promptly and taking accurate messages
•Managing email boxes as required.
•Providing cover for front of house, meeting and greeting clients, opening and distributing post and answering telephones.
•Booking meeting rooms for client meetings, arranging conference calls and sending diary appointments.
•Preparing boardrooms for meetings, making tea/coffee for clients.
•Working as a team with the other secretaries to provide cover during the lunch period.
•Liaising with messengers regarding litigation searches and hand deliveries, ensuring these are dealt with promptly.
•Completing, receiving authorisation and tracking expense claims forms and cheque/BACS requests.
•Carrying out any projects/tasks as required by the Partners, Office Manager or other fee earners.

The successful candidate will have:

•Prior experience in a legal environment would be beneficial but not a requirement
•Confident IT user with a good working knowledge of MS Office to include Word, Excel, PowerPoint and Outlook
•Experience of document management systems would be helpful
•Excellent typing and formatting skills
•Administrative and document management experience
•Good secondary education and preferably educated to A level or equivalent
•An administration or secretarial qualification would be advantageous

For more information, please email: or call: +44 1481 723221. Please visit our website for our latest vacancies.

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